Bid Coordinator & Architect

Key responsibilities include:

• Read Out the Architectural Plans
• Execute the Scope of Work
• Create Bid Packages and send them to the vendors
• Comparison of the Bids
• Create Bid Analysis
• Finalization of the Vendors, Scope of Work
• Creating and finalizing the contracts.
• Maintain the bid records and update the system.

Bid Coordination:

• Monitor, maintain, and review Architectural Plans as received and bids 
• Analyze the Scopes of the Trades (Shell & White Box) with the coordination of the Managers.
• Assist the Managers in communicating the vendors and bids received by either party.
• If needed, draft the plan for the measurements or other purposes as needed.
• bidding team check the civil plan to review topo
• Review if MEP plans are present
• Review notes in the plans for specification
• Review it all the way till the bidding is completed
• Search new Vendors, their History, past, and present projects.
• Communication with the Vendors and Managers for the Scopes, bids, and Line items as required.
• Creating Bid Packages in the System/ google draft- as required.
• Update Construction Bidding Doc (Vendor Name & Bid Amount)
• Perform Initial Comparison Of Bids
• Review Bids With Project Manager
• Finalize Vendor To Award Contract
• Communicate Finalized Vendor With Team
• Send Email To Awarded Vendor
• Draft & Send Contract To Financial Analyst & Vendor
• Receive Signed Contract

QualificatiProcuring a vendor for a trade:

• PM/CM alerts bidding team to find a new vendor
• Search for a vendor on google bluebook
• Contact can be shared by PM/CM as well
• Call Home advisor for contacts as well
• Request permitting team for information regarding the vendor of the nearby lot permits for their name and number
• Background search is done on the vendor(website about us quality, previous project, their expertise, google review)
• Engage the new vendor by an initial call