Executive Assistant

Duties & Responsibilities:

• Provide administrative assistance, such as writing and editing e-mails, drafting memos, and preparing communications on the executive’s behalf.
• Research and compile data to prepare documents for review and presentation to committees and executives.
• Take direction on executive calls and be an extension of the staff to delegate, execute, etc., on the executives’ behalf.
• Serve as a subject matter expert for assigned projects, handling inquiries and developing action plans to address them.
• Ensure that all projects are delivered on time and within the scope and budget.
• Manage the relationship with the client and relevant stakeholders.
• Brainstorm and develop diagrams and process maps to document project needs and scope.
• Delegate project tasks based on junior staff members’ strengths, skill sets, and experience levels.
• Track project performance to analyze the successful completion of short- and long-term goals.
• Use various software, including word project management, spreadsheets, databases, and presentation software.
• Perform other related duties as assigned.

Skills & Qualifications:

• Proven experience as an executive assistant or other relevant administrative support experience.
• Able to meet deadlines in a fast-paced, quickly changing environment.
• A proactive approach to problem-solving with strong decision-making skills.
• Professional level verbal and written communications skills.
• Strong time-management skills and an ability to organize and coordinate multiple concurrent projects.
• Proficiency with office productivity tools and an aptitude for learning new software and systems.
• Ability to maintain confidential information related to the company and its employees.